Privacy Policy
Introduction
Distributed is the data controller of your personal data. Our legal name is DSTBTD Limited and we are a company registered in England and Wales (company number 10552489).
This privacy policy applies to any personal data processed by us, where such data and processing is subject to the General Data Protection Regulation, which applies across the European Economic Area (“EEA”) (and pursuant to the UK Data Protection Act 2018).
This privacy policy provides information on how we look after your personal data when you visit our website at WWW.DISTRIBUTED.COM (the “Site”) or interact with us in any other way, including by email, telephone (if you are based in the EEA and the UK) and via our contact form on the Site.
The Site is not intended for children and we do not knowingly collect data relating to children.
Contact Details
If you have any questions about this privacy policy or our privacy practices, please contact us in the following ways:
Email address: CALLUM@DISTRIBUTED.COM
Postal address: Distributed Ltd, WSM, CONNECT HOUSE, 133-137 ALEXANDRA ROAD, WIMBLEDON, LONDON, UNITED KINGDOM, SW19 7JY
You have the right to make a complaint at any time to the appropriate supervisory authority for data protection issues, which in the UK is the Information Commissioner’s Office (the “ICO”) (WWW.ICO.ORG.UK). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the privacy policy and your duty to inform us of any changes
We keep our privacy policy under regular review. This version was last updated on 18 June 2019. Historic versions can be obtained by contacting us.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Third party links
The Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave the Site, we encourage you to read the privacy policy of every website you visit.
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
Contact Data includes first name and last name, email address, telephone number, company name, company size and the message information that you submit to us via our contact form on the Site, or via our live chat. If you are our business contact, we may collect and hold similar information about you, as well as the information about the organisation you work for or represent.
Communications Data includes information we exchange and collect during our interactions with you when you call us, email us, submit an enquiry form or participate in our live chat on the Site. For example, the chat operator may need to take further details to help with a query or request, such as an address or telephone number.
Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Site.
Marketing Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered into with you;
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. For instance, it is in our legitimate interest to process personal data of any person who contacts us with an enquiry, in order to respond to such enquiry, or process data for the purposes connected with the administration of our business, for developing our business strategy and monitoring the performance of our business and our Site;
Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data although we may need to get your consent before sending direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
We use your personal data to:
Respond to your enquiries;
Manage our relationship with our clients, suppliers and other business contacts;
Send you email alerts that you have subscribed to receive;
To administer and protect our business and the Site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data);
To deliver relevant website content to you; and
To help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimize the Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing and advertising campaigns).
In addition to the purposes mentioned above, we may also process your personal information to manage our business, including for accounting and auditing purposes, to conduct our regular reporting activities on the performance of our company, including in the context of a business reorganisation or group restructure, to maintain our IT systems, to deal with legal disputes involving you, our agents and/or our suppliers, and to comply with our legal obligations.
We use your personal information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at HTTP://WWW.NETWORKADVERTISING.ORG/UNDERSTANDING-ONLINE-ADVERTISING/HOW-DOES-IT-WORK. You can opt out of targeted advertising by: GOOGLE – HTTPS://WWW.GOOGLE.COM/SETTINGS/ADS/ANONYMOUS. Additionally, you can opt out of some of these services by visiting the Digital Advertising Alliance’s opt-out portal at: HTTP://OPTOUT.ABOUTADS.INFO/.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Sharing your personal data
We will never pass your personal data to anyone else, except for any successors in title to our business and associated group companies or to suppliers that may process data on our behalf, for example, the suppliers of our IT systems. We may also need to share your personal information for auditing purposes, with our advisers, if we are under any legal obligations or in connection with any legal proceedings, in order to establish, exercise or defend our legal rights. Additionally, we may share your personal information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.
Other than for the purposes of targeted advertising (as explained in paragraph 7 above), we do not share your personal information with any third parties for marketing purposes. We will not sell your personal data, but we cannot be held responsible for the actions of any third party sites from which you may have linked or been directed to the Site.
International transfers
Please note that your information will be transferred outside of Europe, including to Canada and the United States.
We will only transfer your personal data if we can be satisfied that the recipient implements appropriate safeguards (as required by UK data protection laws) designed to protect your personal information, for example, if they enter into standard contractual clauses approved by the European Commission.
Please contact us if you want further information on the specific mechanism used by us when processing your personal data out of the EEA.
Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Data retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
In some circumstances, we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Your legal rights
Under certain circumstances, by law, you have the right to:
Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a confirmation from us as to whether we process any of your personal information or not, and if this is the case, to receive a copy of such personal information and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal information (often referred to as “the right to be forgotten”). This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (i) if you want us to establish the data’s accuracy; (ii) where our use of the data is unlawful but you do not want us to erase it; (iii) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; (iv) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal information to another party. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
If you would like to exercise any of the above rights, please:
Contact us (see our contact details above);
Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill). This is to allow us to verify your identity and prevent disclosure to unauthorised third parties; and
Let us know the details of your request, for example by specifying the personal data you want to access, the information that is incorrect and the information with which it should be replaced.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Cookies policy
This Cookies Policy explains how the Site (HTTPS://WWW.DISTRIBUTED.COM/) uses cookies and other tracking technologies. This Cookies Policy is to be read on this page which explains how we use personal information. If you do not accept our use of cookies please disable them by following our guide below.
What are web cookies?
Web cookies are small files that are placed on your computer or mobile device by a website when you visit it. They contain details of your browsing history on that website and distinguish you from other users. Cookies send data back to the originating website on each subsequent visit or allow another website to recognise the cookie. Cookies are useful because they allow a website to recognise a user’s device and, for instance, remember your preferences and generally improve your online user experience. Like most websites, we use cookies.
Although this Cookies Policy refers to the general term “cookies”, the browser’s local storage space is also used for the same purpose and we may use other tracking technologies through the Site, such as web beacons. As a result, the information included in this Cookie Policy is likewise applicable to all such tracking technologies that we use.
You can find out more about cookies at WWW.ALLABOUTCOOKIES.ORG.
What types of cookies we use and why?
Strictly necessary cookies. These are cookies that are required for the operation of the Site. They include, for example, cookies that enable you to log into secure areas of the Site or create a wish list.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the Site when they are using it. This helps us to improve the way the Site works, for example, by ensuring that users are finding what they are looking for easily.
Below we provide more information about the cookies and other tracking technologies we use and why.
Google Analytics
Owner: Google
Duration: persistent
This is a web analytics service which uses cookies to show us how visitors found and explored the Site, and how we can enhance their experience. It provides us with information about the behaviour of our visitors (for example, how long they stayed on the Site, or which parts of the Site are particularly popular) and also tells us how many visitors the Site has had. For more information on Google Analytics, click here. We use Google Analytics to help us understand how our customers use the Site – you can read more about how Google uses your Personal Information here: HTTPS://WWW.GOOGLE.COM/INTL/EN/POLICIES/PRIVACY/. You can also opt-out of Google Analytics here: HTTPS://TOOLS.GOOGLE.COM/DLPAGE/GAOPTOUT.
Intercom-id-h3b38df4
Owner: Intercom
Duration: 9 months
Unique anonymous identifier – anonymous visitor identifier cookie.
Intercom-session-h3b38df4
Owner: Intercom
Duration: 1 week
Keeping track of sessions – identifier for each unique browser session. This session cookie is refreshed on each successful logged-in ping, extending it to 1 week from that moment. The user can access their conversations and have data communicated on logged out pages for 1 week, as long as the session isn’t intentionally terminated with “Intercom (“shutdown”)” which usually happens on logout.
Heap Analytics
Owner: Heap Analytics
Duration: persistent
Purpose of the cookie: This is a web analytics service which uses cookies to show us how visitors found and explored the Site, and how we can enhance their experience. It provides us with information about the behaviour of our visitors (for example, how long they stayed on the Site, or which parts of the Site are particularly popular) and also tells us how many visitors the Site has had.
Calendly
Owner: Calendly
Duration: persistent
Purpose of the cookie: Cookies are used to identify and authenticate users to the Calendly website and to save site login information for you. More information about cookies can be found in this section of the Calendly Privacy Policy: HTTPS://CALENDLY.COM/PAGES/PRIVACY#COOKIES-AND-OTHER-TRACKING-MECHANISMS
Website cookie acceptance
By accepting our cookies banner when you visited the Site for the first time you have consented to our use of cookies as updated from time to time. In particular, you consent to cookies being stored on your computer and/or mobile device (unless rejected or disabled by your browser).
Turning cookies off
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the Site.
Updating our Cookie Policy
We may update our use of cookies from time to time and consequently, we may update this Cookies Policy. We, therefore, recommend that you check this Cookies Policy regularly.
